Health Protocols

1. Protocol for entry of employees returning to work post-ECQ	HSD, NMHPR
2. No entry of visitors policy	AC, NMHPR
3. Setting-up of help desks (medical and non-medical)	HSD, Information
4. Daily monitoring of employees who do critical work at the office for COVID-19 related signs and symptoms	Infection Control Unit (ICU)
5. Health Declaration & Clearance to be accomplished prior to return to work and daily	HSD, HRD
4. Contact tracing following COVID-19 confirmed cases to be conducted jointly by the IC & NMHPR	ICU, NMHPR
5. Activation of ICU; Safety Sub-committee & NMHPR for each campus	Health & Safety Committee Overall Chair

SPECIFIC PROCEDURES

Protocol for Processing of Health Declaration and Clearance

A. Accomplished Health Declaration & Clearance is a requirement for return to work post- ECQ and is likewise, a daily requirement prior to
entry at the gate.

B. Employees who develop possible symptoms of COVID-19 or with significant exposure either by travel to or residence in a country/area
    reporting local transmission of COVID-19 or area under ECQ or who had close contact with confirmed COVID-19 case such as providing
    direct care without proper PPE; staying in the same close environment (workplace, classroom, household gatherings or area); or traveling
    together in close proximity (1 meter or 3 feet) in any kind of conveyance from the time clearance was granted and the time he first
    reported for work should disclose such to the HSD physician before going to his workplace for possible changes in the physician’s
    recommendations.

C. Employees should provide to the Health Services full disclosure of their symptoms as well as symptoms of their family members, and any
exposure to suspected or COVID-19 positive individuals. Employees shall also inform the Health Services if anyone in their place of abode
tested positive in any kind of test.

D. Employees found not fully disclosing their symptoms or exposure history during the filling out of the Health Declaration & Clearance Form
or at any given time during consultation or when asked shall be given disciplinary action.

E. Temperature shall be taken twice a day, upon time-in and time-out.

F. The Health Declaration Form shall be handled and processed in accordance with the Data Privacy Act. It shall be disposed of properly after
thirty (30) days from the date of accomplishment by the Security Department.

Narrative Procedure:

RESPONSIBILITY/ AUTHORITY	ACTIVITIES
Dean/Dept. Head	1. Fills out Request to Enter form of HRD 2. Instructs employee to fill out Health Declaration and Clearance Form (HDC) 3. Requests approval of the Request to Enter form from the concerned Vice-President
Concerned Vice- President	4. Approves or disapproves the request 5. Forwards the HDC, Request to Enter form and approval to the Health Services
Health Services	6. Processes the HDC 7. Forwards the processed HDCs to the Human Resource Department, indicating if employee is medically cleared for entry
Human Resource Department	8. Forwards the approval of the VP and the clearance to enter to the Security Department
Security Department	9. Prepares a list of those cleared to enter for the day

► Protocol for Entry of Employees on Returning to Work Post-ECQ (c/o HSD & NMHPR)

► Form to be used: Health Declaration and Clearance (REVISED)

“No entry of Visitors”
Policy Narrative
Procedure:

RESPONSIBILITY/AUTHORITY	ACTIVITIES
NMHPR at North Gate	Explains “no entry of visitors” policy to visitors
	Takes temperature
	Continues transaction with visitor if without fever; ends transaction if with fever
	Asks purpose for the visit
	Refers visitor to Non-medical Help Desk for phone transaction with office, if urgent
Information staff at Non-medical help desk	Assists visitor on conduct of business over the phone
Information staff at Non-medical help desk	Serves as runner from entry to offices, as necessary

(WORK ON SITE PROTOCOL)

II. AVOIDING AND LIMITING CLOSE CONTACTS GENERAL GUIDELINES

	RESPONSIBILITY
A. Maintaining physical distance of not less than two meters or six feet from each other in the workplace, classrooms, CEU vehicles, restrooms, and other areas	Deans, Heads, NMHPR Subcom
B. Limiting employees in an office to a maximum of four for a large office; small offices are advised to only have one to three employees. Prohibiting mixing with other employees occupying different offices.	Heads, Deans
C. Converting classrooms to offices to accommodate other employees to be able to comply with maximum number of employees in an office	Heads, Deans
D. Wearing of face mask and face shield at all times except when eating.	Employee
E. Following directional markings on hallways and stairs.	Employee
F. LMM (Limit Mobility Muna)- Limiting the mobility of employees within their workplace	AC, Deans, Heads, NMHPR
G. Limiting face-to-face transactions--if unavoidable, to less than 15 minutes and maintain distance of at least 6 feet or two meters.	Heads, Deans, employees
H. Offices shall mainly transact business online or through phone calls to avoid leaving the office.	Heads, Deans, employees
I. Seek assistance of Security personnel for errands to other offices.	Heads, Deans, employees
J. Face-to-face meetings are not allowed. Use Zoom or other platforms.	AC, Deans, Heads
K. Postpone activities which would involve gathering of people during times of high risk of disease transmission.	AC, Deans, Heads
L. Restriction of mass gatherings: Depending on the risk classification of the workplace locality, as defined by IATF’s risk severity grading, the University shall follow the restriction on mass gatherings, (i.e., only 10% of seating capacity for meeting rooms in high/moderate- risk areas, e.g. confined spaces) and a maximum of 50% seating capacity for low-risk areas (e.g. open areas).	AC, Deans, Heads
M. Limiting occupancy of tables in study areas to two per table	Safety Subcom, NMHPR
N. Imposing disciplinary action on blatant disregard of physical distancing & limitation of mobility	NMHPR, HRD

1. SPECIFIC PROCEDURES

LMM-Limit Mobility Muna (c/o Deans/Heads &NMHPR) Policies:

All offices shall observe “Limit Mobility Muna.” Employees shall stay in their respective offices during office hours except when going to the nearest restroom. Exemptions include Health Services Department, Security Department, PPFD and ICT while performing their duties.
Physical distancing shall be observed at all times inside the workplace.
Offices shall transact business online or through phone calls to avoid leaving the office.
Work-related errands between offices shall be accomplished through the Info Desk. If there is anything, for instance, which needs to be sent from one office to another, one shall call local 279 for the assistance of the Security or Information personnel.
Designated Health Services staff or Security personnel shall have the authority to call the attention of employees to enforce these measures. They shall make the necessary incident report.

(PROTOCOLS ON SAFETY MEASURES)

III. INFECTION CONTROL MEASURES GENERAL GUIDELINES

A. Cleaning & Disinfection
1. Cleaning and disinfection of work areas and occupied classrooms twice a day using the recommended solution by the WHO: sodium hypochlorite at 0.5 % (equivalent to 5000pm) for disinfecting surfaces and 70 % ethyl alcohol for disinfection of small items particularly surfaces that are touched by many people such as railings, tables, door and window handles, computer mouse, keyboard, telephones, etc.	Safety Subcom, BMS
2. One BMS staff assigned exclusively to the Health Services	Safety Subcom, BMS
3. Cleaning and disinfection twice a day of school buildings, canteen, water refilling station, water dispensers, and restrooms	Safety Subcom, BMS, canteen
4. Provision of foot baths at entrance gates	Safety Subcom, BMS, Purchasing Dept.
B. Hand hygiene
5. Daily bringing of Personal Hygiene Kit consisting of hand sanitizer or alcohol; tissue or towel and soap	Employee
6. Promotion of correct handwashing technique	Infection Control (IC), MCD
7. Alcohol to be provided at all gates, offices and canteen. Supplies for handwashing provided at restrooms	AC, Purchasing Dept., canteen
C. Respiratory hygiene/cough etiquette
8. Strict enforcement of “no face mask and face shield, no entry. “	NMHPR
9. Face masks with vents or valves not allowed	NMHPR
10. Mandatory use of face shields unless demands of work necessitates its removal	NMHPR
11. Provision of cloth face mask to employees regularly reporting for work	AC, NMHPR, Purchasing Dept.
12. Promotion of cough etiquette such as covering the mouth and nose when coughing or sneezing	IC, MCD
D. Use of Personal Protective Equipment (PPE)
13. Wearing of face mask at all times except when eating	Employee, Deans, Heads
14. Wearing of face shield at all times except when eating or when it hampers performance of work	Employee, Deans, Heads
15. Wearing of complete PPE by the Health Services Staff and ensuring proper donning and doffing procedure	AC, HSD
16. Wearing of complete PPE by BMS, emergency vehicle driver or Security having close contact with suspected COVID-19 patients	AC, HSD, BMS, Security, Property Dept.
17. Security personnel manning the gates to wear face mask/face shield	Security agency
18. Employees to wear type B office attire on all work days, preferably long sleeves blouse or shirt with closed shoes.	Employee, HRD
19. Students to wear pants/maong, rubber shoes and preferably long sleeves blouse/shirt or jacket	Student, SAO
20. Students and faculty to wear complete PPE when attending to patients	Student, Dean
E. Eliminating Risky Eating Practices
21. Employees shall bring their own food. Going out to buy food or drinks as well as having food delivered is not allowed.	Employee
22. If ever food is needed for visitors, meetings or activities, it has to be brought in already upon entry of the person- in-charge, making sure that packages have been disinfected	AC, Heads, Deans
23. An employee may dine at his/her desk if alone.	Employee
24. “No Talking While Eating” policy shall be observed.	Employee

IV. PROTECTION OF HEALTH SERVICES STAFF, PATIENTS, EMPLOYEES, STUDENTS AND THE VULNERABLE GROUP AGAINST COVID 19

GENERAL GUIDELINES

1. Telemedicine consultations for non-emergency cases: only over-the-phone consultations shall be conducted and face-to-face interaction done only if necessary	HSD, ICT, Property
2. Isolation tent/area for suspected COVID-19 patients awaiting relatives	HSD, Safety Subcom
3. Suspension of the following until further notice: routine physical examinations for freshmen, internship/practicum/OJT; annual physical examination of employees; and policy of reactive anti-HBs titer as requirement for enrolment into second year	HSD, Deans, Heads
4. Acrylic shields at the Medical Help Desk; SDV Conference Room & consultation areas inside the Medical Clinic	Safety Subcom, HSD
5. Dedicated vehicle for transport of possible COVID-19 cases	Property Dept.
6. The elderly; those with comorbidities such as hypertension, diabetes, heart disease, kidney disease, chronic obstructive pulmonary disease, blood dyscrasias, obesity, cancer and others should avoid being frontliners in their respective offices and encourage to work from home. However, if their condition is controlled and stable and if they are willing, they can be allowed to work after careful assessment by their private physician and/or Health Services physician.	AC, Deans, Heads
7. Cleaning and disinfection with recommended solution to be done before and after each consultation; bed occupancy; vaccination; dressing of wounds; telephone use and others	Safety Subcom, HSD
8. Employees are encouraged to practice home blood pressure monitoring rather than having blood pressure determination at the clinic	Employees
9. Temperature, symptoms and exposure to confirmed COVID-19 patients among Health Services staff shall be monitored and managed accordingly.	HSD, IC
10. Health Services staff and other healthcare workers in the University shall be prioritized during the availability of COVID-19 testing/vaccination following guidelines of the Department of Health (DOH), IATF, Philippine College of Physicians (PCP) and the Philippine Society for Microbiology and Infectious Diseases (PSMID)	AC
11. Mental health support for employees and students during COVID-19 pandemic	GCD

SPECIFIC PROCEDURE

Protocol for Triaging and Telemedicine (c/o HSD) Policies for COVID and non-COVID cases

A. Consultations, both medical and dental, shall be done either on-line or through telephone (mobile or landline)

B. Employees shall consult through telephone from their respective offices and to the Health Services local or direct line. In case of
resumption of classes, triaging area shall have telephone facilities for students to avail of phone consultations.

C. Medical certificate shall be sent to the patient's e-mail.

D. Medicines, if needed, shall be picked up by patients at the Window Counter of the Medical Clinic.

E. Staying in the infirmary for resting is not allowed.

F. Triage Nurse to separate possible COVID-19 cases from non-COVID patients

For Non-COVID cases:

The SDV Conference Room shall be utilized for the following:
a. Telemedicine Area with working trunk line for non-COVID 19 related cases
b. Patient’s beds for non-COVID related cases with observance of physical distancing
c. Doffing area of PPE of HSD staff
Patients with mild symptoms are not allowed inside the Infirmary and employees are encouraged to return to their offices as soon as possible after resolution of symptoms.
Entry inside Medical Clinic limited to emergency cases only such as hypertensive urgency, possible stroke or heart attack, severe trauma and other life-threatening conditions

For COVID-19 cases:

Suspected COVID-19 related cases awaiting relatives shall be confined in the Isolation Room.
Suspect COVID-19 cases shall immediately be given N95 masks and placed inside the isolation tent.
Employees and students diagnosed to have COVID-19 should have undergone 14 days isolation after recovery; secure medical clearance from competent authority prior to going back to work; and should be asymptomatic.
In cases when hospitals are full, mild COVID-19 among students can be considered for home isolation under close monitoring by the Health Services.
Specific protocols described below for employees and students with COVID-related illnesses shall be observed.
All confirmed COVID-19 positive cases shall be reported to the CESU-Manila Health Department 0961- 0627-013, 0961-6281-414, 0915-0656-335, 0995-4966-176, (8527-5174,8926-2380) and Barangay Health Emergency Response Team (BHERT) 0947-164-3450, 0997-522-5472.

Narrative Procedure:

RESPONSIBILITY/ AUTHORITY	ACTIVITIES
Employee	Calls up the Health Services for phone consultation
Reception Nurse	Pulls out Medical Record of the patient
Physician	Attends to phone consultation
	May instruct patient to come to the SDV Conference Room only if non-COVID related
	Advises suspected COVID-19 case to file sick leave immediately and gives other appropriate advice through telephone
	Instructs suspected COVID-19 case to proceed to Isolation Tent if awaiting relatives
	Calls relatives and Barangay Health Emergency Response Team (BHERT)
Triage Nurse	Directs non-COVID 19 related cases to the SDV Conference Room and suspected COVID-19 cases to the isolation tent
Physician	Fills out Medical Record
	Emails medical certificate to patient, if necessary
Reception Nurse	Prepares medicines of patient, if any, and places them on a tray for pick-up of patient at the Window Counter
Triage Nurse	Supervises cleaning and disinfection of isolation tent

VI. SCREENING PROTOCOL FOR RETURNING EMPLOYEES

A. Returning CEU employees who will physically report to the campus shall be screened for symptoms of COVID-19, including fever, cough,
    colds and other respiratory symptoms, and relevant history of travel or exposure within the last 14 days before the first day of reporting
    for work through the Health Declaration and Clearance Form (HDC). The following exposures should have happened two (2) days before or
    within 14 days from onset of symptoms of a confirmed or probable case:

a) Face-to-face contact with a confirmed case within 1 meter and for more than 15 minutes

b) Direct physical contact with a confirmed case

c) Direct care for a patient with probable or confirmed COVID-19 disease without using proper personal protective equipment.

B. Returning employees who are symptomatic with relevant history of travel/exposure on the date of work resumption shall not be allowed to
    physically return to work. The Health Services shall deny entry by not clearing the employee’s HDC and inform the Human Resource
    Department, Dean/Department Head/ immediate supervisor and Security Department. The physician, through telemedicine, shall advise the
    employee accordingly.

C. Returning employees and workers who were symptomatic with relevant history of travel/exposure within the last fourteen (14) days prior
    to the date of work resumption shall present the Certificate of Quarantine Completion duly issued by the step-down care facility or local
    health office, whichever is applicable based on the latest DOH guidelines on reintegration of suspect, probable, and confirmed COVID-19
    cases.

D. If asymptomatic within the last fourteen (14) days prior to the date of work resumption, employees and workers can be cleared to
physically return to work.

E. Confirmed COVID-19 patients who have recovered and who will physically report to the campus shall fulfil the following requirements:

a) Must have undergone 14-day home quarantine after discharge and remained asymptomatic throughout the quarantine period
(no need for a COVID-19 RT-PCR test at the end of quarantine)

     b) Confirmed COVID-19 patients who are asymptomatic must have undergone home or community facility quarantine for 10 days
         from the time they tested positive for COVID-19 (no need for repeat COVID-19 test (RT-PCR or Rapid Antibody Test) at the end
         of quarantine

c) Medical clearance shall be secured from the private or government attending physician or the isolation facility, if necessary

F. Mildly symptomatic patients must have undergone 14-day isolation since start of symptoms plus at least three days asymptomatic period
(no fever and no respiratory symptoms) to be fit to work.

G. The above policy # 5 on confirmed COVID-19 patients shall also apply to students once face-to-face classes are allowed; visitors
and external providers if they are allowed entry into the campus.

VII. STUDENT HEALTH PROTOCOL DURING GENERAL COMMUNITY QUARANTINE

A. These policies and procedures shall take effect during the General Community Quarantine or GCQ declared by the national government.

B. This is applicable for students who wish to secure personal things from their lockers.

C. Recommendation of the Dean and approval of the Vice-President for Student Affairs shall be obtained by the student.

D. Only students with no fever shall be allowed to transact with the Security personnel.

E. Students shall not be allowed entry into the campus but shall wait at the North Gate for the Security personnel to secure their belongings from their locker.

F. Students shall follow physical distancing while at the waiting area.

Narrative Procedure

RESPONSIBILITY	TASKS/ACTIVITIES
Student	Emails the Dean to request approval to secure belongings from the locker, indicating the preferred date and time of visit to the campus
Dean	Recommends approval and forwards the request to the Vice- President for Student Affairs
VP for Student Affairs	Approves the request and forwards it to the Security Department, copy furnished the student
Student	Comes during the designated date and time
Security	Takes temperature of the student
	If with fever, asks for contact details, and sends the student home immediately
	Refers student with fever to Health Services for online or telemedicine consultation
	Verifies approved request sent thru email if with no fever
	Retrieves belongings of student from the locker
Student	Receives belongings

VIII. HEALTH PROTOCOL FOR CLEANING AND DISINFECTION

A. Policies on Personal Hygiene and Personal Protective Equipment (PPE)

As part of the CEU community whose own health affects directly and indirectly the health of students, employees and other stakeholders, especially in this time of COVID-19 pandemic, all Bernardo Maintenance Services (BMS) staff are enjoined to observe the following:

1. Reporting for work in official BMS uniform of polo shirt and pants, with socks and closed shoes and cleaning materials in their waist bag

2. Wearing of the following, aside from the complete uniform, while doing routine cleaning and disinfection in the offices and other premises:

∙ Face mask

∙ Goggles or face shield

∙ Disposable gloves

3. Handwashing for 20 seconds before and after cleaning a particular area.

4. Bringing of personal alcohol or alcohol-based hand sanitizer while on duty

5. Wearing of complete PPE during cleaning and disinfection in an office with a suspected or confirmed COVID-19 case.

B. Monitoring and Management of Symptoms of BMS

1. BMS staff shall do self-assessment for symptoms. They shall not report for work if they have cough, colds, sore throat or fever.

2. BMS staff shall secure copies of blank Health Declaration and Clearance Form (HDC) in advance, and submit accomplished form to the Security personnel at the South Gate daily upon time-in.

3. Security personnel shall indicate the temperature of the BMS staff upon time-in and time-out and record them at the HDC.

4. BMS staff with fever or symptoms shall inform the Security personnel immediately so they can be promptly isolated at the Isolation Tent.

5. Security personnel shall refer the sick BMS staff to Health Services Department for consultation over the telephone and contact tracing.

6. The BMS agency shall take charge of contacting the relatives and the transport of their sick employee to the hospital or residence.

C. Maintenance, Cleaning, Sanitation and Disinfection

1. Cleaning and disinfection of work areas and occupied classrooms/clinics shall be done twice a day using the recommended solution by the WHO: sodium hypochlorite at 0.5 % (equivalent to 5000pm) for disinfecting surfaces and 70 % ethyl or isopropyl alcohol for disinfection of small items particularly surfaces that are touched by many people such as railings, tables, door and window handles, computer mouse, keyboard, telephones, etc.

2. Cleaning and disinfection of school buildings, canteen, water refilling station, water dispensers, and restrooms shall be done twice a day.

3. If anyone develops COVID-19 symptoms while in school premises, the facility shall be disinfected immediately with the appropriate disinfectant solution (0.5% bleach solution).

4. The building must be locked down for 24 hours prior to disinfection to lessen transmission to sanitation personnel.

5. During the disinfection process, all doors and windows should be opened to maximize ventilation. The building may only be opened 24 hours after the disinfection process.

D. Other Preventive Measures

1. BMS staff shall not be sent out for personal errands of employees to limit their exposure to possible hazards.

2. BMS staff shall follow other University’s policies such as:

a. No visitors allowed

b. Observing unidirectional floor markings

c. Observing physical distancing of 1.5 meters

d. Cough etiquette

e. Eating alone in a table

f. Avoiding roaming around except in the performance of their duties

3. Only two designated BMS staff shall be allowed to go outside the campus for marketing and other errands. Names of these two personnel shall be submitted by the supervisor to the Security Department and the Health Services Department for monitoring of compliance.

4. BMS staff shall have permanent cleaning assignments such that only one or two are assigned to a particular cluster. There shall not be overlapping of assignments, especially when cleaning and disinfection of an area with a suspected or confirmed case to avoid more than two people going into quarantine.

IX. POLICIES ON CONTACT TRACING

A. Close contacts shall be defined as employees or students with exposures two (2) days before or within 14 days from onset of symptoms to a suspect, confirmed or probable case. Exposure shall be any of the following:

Face-to-face contact with a confirmed case within one (1) meter and for more than 15 minutes, with or without a mask;
Direct physical contact with a confirmed case; or
Direct care for a patient with probable or confirmed COVID-l9 disease without using PPEs.

B. Contact Tracing among the Workforce and Students

The Infection Control Unit of the Health and Safety Committee and/or the Security Department shall conduct contact tracing within the campus to identify close contacts.
Employees, students and visitors shall be given a Contact Tracing Form upon entry where they shall list down all individuals/groups they have interacted with for more than 15 minutes and less than one meter. Form shall be surrendered to Security personnel upon exit.
The University shall ensure that close contacts of employees and students whose RT-PCR test confirmed positive undergo a 14-day quarantine period.
During the 14-day quarantine, close contacts shall be required to regularly report to the Health Services any development, including new symptoms. Symptomatic employees and students should update the Health Services regarding their COVID-19 test results from a nationally accredited testing facility. Close contacts who remain asymptomatic for 14 days may return to work or classes without need for a test.
The University shall make available work-from-home (WFH) or online class arrangements for the close contacts when feasible.

C. Contact Tracing of Customers and Visitors

Customers and visitors entering the University shall be required to completely accomplish the Contact Tracing Form.
Contact tracing forms shall be surrendered daily to the Security Department.

D. Contact Tracing Form

X. HEALTH PROTOCOL FOR TRANSPORT OF PATIENTS

Policies:

A. As per existing Protocol in Handling Suspected COVID-19 Cases for Students and Employees, patients with mild signs and symptoms shall be fetched by one parent or relative on board a private vehicle. If no private vehicle is available, CEU vehicle with driver wearing complete Personal Protective Equipment (PPE) can be utilized.

B. For moderate to severe signs and symptoms, however, the physician or nurse on duty shall coordinate with the barangay for the barangay emergency response vehicle to transport the patient to the hospital.

C. CEU vehicle shall only be used to transport patients who developed signs and symptoms of COVID- 19 while on campus.

D. Emergency vehicle driver (EVD) shall wear complete PPE provided by the Health Services or the Security Department while transporting the patient: head cover, N 95 or KN 95, face shield, protective gown, gloves and shoe cover.

E. Vehicle to be used shall be Isuzu Flexi Truck or similar vehicle with separate cabin for the driver to provide added protection.

F. EVD shall drive with open windows for good ventilation.

G. EVD shall try to reach destination at the shortest possible time to minimize exposure to the patient.

H. Relative/companion of the patient shall preferably ride in another vehicle as part of convoy, unless necessary to stay with the patient in the CEU vehicle.

I. EVD shall avoid getting within 2 meters distance from the patient and request the hospital personnel to assist the patient upon arrival at the hospital.

J. Upon getting back to CEU, EVD shall park the vehicle at a designated spot for cleaning and disinfection of the vehicle by the BMS.

K. The EVD shall immediately take a bath at the Isolation Restroom at the ground floor of the CDL Building near the South Gate.

L. CEU drivers shall always have on hand extra clothes to use upon bathing after transport of the patient.

M. Used PPE of the EVD shall be placed in a yellow plastic bag for biohazards to be provided by the Health Services or Security Department, to be laundered by designated BMS staff.

N. EVD, after bathing, shall remain at the Isolation Tent for advice of the physician as to whether home quarantine shall be necessary using telemedicine.

O. Signages shall be placed inside the CEU vehicle such as, “No Talking,” “No Eating,” “Maintain Two Meters Distance, ” etc.

P. Orientation via Zoom shall be provided to all CEU drivers by the Health Services for the implementation of the health protocol.

XI. DISCIPLINARY ACTION ON VIOLATIONS ON HEALTH AND SAFETY PROTOCOLS (REVISION 2)

The University has instituted health and safety protocols to prevent and control COVID-19 in the workplace.

In line with this, offenses against health and safety protocols shall be dealt with accordingly as follows:

OFFENSES AGAINST HEALTH AND SAFETY PROTOCOLS	OCCURRENCE AND PENALTY
OFFENSES AGAINST HEALTH AND SAFETY PROTOCOLS	1st	2nd	3rd	4th	5th	6th	7th	8th	9th	10th
Providing false answer/s in the Health Declaration and Clearance Form before entry	3	3	3	4 (1 wk)	4 (2 wks)
Failure to inform the Health Services of COVID-19 exposure or symptoms after clearance for entry has been granted or upon entry to the campus	3	3	3	4 (1 wk)	4 (2 wks)
Not wearing face mask without valid reason	1	1	1	2	2	2	3	3	4 (1wk)	4 (2 wks)
Not wearing face shield without valid reason	1	1	1	2	2	2	3	3	4 (1 wk)	4 (2 wks)
Not observing physical distancing of 1.5 meters in the office or classroom/clinic without valid reason	1	1	1	2	2	2	3	3	4 (1 wk)	4 (2 wks)
Not observing the unidirectional floor markings without valid reason	1	1	1	2	2	2	3	3	4 (1 wk)	4 (2 wks)
Eating together in a group within the office or classroom/clinic	1	1	1	2	2	2	3	3	4 (1 wk)	4 (2 wks)
Accepting food or other personal goods deliveries	1	1	1	2	2	2	3	3	4 (1 wk)	4 (2 wks)

Legend: 1 – Counseling; 2 – Warning; 3 – Reprimand; 4 – Suspension

Narrative Procedure:

RESPONSIBILITY/AUTHORITY	TASK
Designated staff of the Health Services and/or Security Department	Conducts random inspection of offices and classrooms/clinics
	Prepares Incident Report on violation recommended for penalty and requests explanation from the employee/student
	Notifies Department Head of the violation
Employee/Student	Responds to the Incident Report
Designated staff of the Health Services and/or Security Department	Forwards the Incident Report and response of the employee/student to the Head of the Health Services Department
Head, Health Services Department	Gives recommendation to the Overall Chair of the Health and Safety Committee
Overall Chair, Health and Safety Committee	Approves or disapproves recommendations with 1, 2, or 3 as sanctions
Secretary, Health Services Department	Files all notices and responses with 1, 2, and 3 as sanctions for record purposes
Overall Chair, Health and Safety Committee	Presents violations with 4 as sanction to the Administrative Council for approval
Administrative Council	Approves or disapproves recommendation
Overall Chair, Health and Safety Committee	Forwards approved recommendation to the Human Resource Department/Dean for implementation of the sanction given

XII. GUIDELINES FOR REFERRAL TO MANILA PRINCE HOTEL ISOLATION FACILITY

POLICIES

A. Employees of Centro Escolar University, CEIS and CELP diagnosed to be COVID-19 confirmed positive case, and either asymptomatic or mildly symptomatic can apply to avail of the isolation facility being operated by the Manila Prince Hotel in coordination with the MMDA and the Bureau of Quarantine under Oplan Kalinga.

B. Application shall be subject to approval by the Oplan Kalinga, which processes applications from 8:00 am to 5:00 pm.

C. The following shall be the requirements for employees seeking to avail of the Manila Prince Hotel quarantine facility:

a.) Letter of request addressed to Mr. Tyne Dignadice, Jr., HR Director and Operations Manager, The Manila Hotel

b.) Scanned RT-PCR result

c.) Medical certificate indicating classification of COVID-19 of the employee from private physician or CEU attending physician

D. Basis of employment shall be the updated list provided by the Human Resource Department.

E. Admission to the facility, if approved by the Oplan Kalinga, shall be free of charge to employee.

F. The following shall be among the grounds for disapproval of application:

a.) LGU has already scheduled patient for pick-up or has picked up the patient.

b.) Patient is neither asymptomatic or a mild case.

c.) There are no more available rooms as allotted by the MMDA.

G. Employee, if admitted to the isolation facility, shall strictly observe its rules and regulations.

H. The latest Guidelines of the Department of Health on the COVID-19 Disease Severity Classification and Management shall be the reference for classifying patients as mild, moderate, severe or critical.

I. Applications shall be processed by the employee’s attending physician in his/her respective campus, assisted by the school nurse and/or secretary, if necessary.

NARRATIVE PROCEDURE

DESIGNATED AUTHORITY/RESPONSIBILITY	ACTIVITY/TASK
Employee	Requests admission to the Manila Prince Hotel through calls or email to Health Services Department/Section of concerned campus
HSD/HSS attending physician	Assesses patient or determines the classification given to the patient by his private physician
	Advises employee of the requirements to avail of the quarantine facility (pls. refer to policy # 3 above)
	Checks employment in the list provided by the HRD
Employee	Submits requirements online to the attending physician
HSD/HSS Attending physician	Inspects completeness of documents
	Issues referral for accommodation to Mr. Tyne Dignadice, Jr., Liason Officer to Oplan Kalinga, including confirmation if the employee is asymptomatic or mildly symptomatic
	Emails to Mr. Tyne Dignadice, Jr., the letter of request, referral from physician and scanned RT-PCR result
Mr. Tyne Dignadice, Jr.	Receives documents
	Sends consent form to HSD/HSS physician
HSD/HSS physician	Sends consent form to employee for signature
Employee	Signs consent form and sends it to HSD/HSS physician
HSD/HSS physician	Sends signed consent form to Mr. Dignadice
Mr. Tyne Dignadice, Jr.	Endorses documents to Oplan Kalinga
Oplan Kalinga	Approves or disapproves application
HSD/HSS Attending physician	Informs employee of approval or disapproval of request
	Informs Manila Prince Hotel of admission and makes other arrangements, as necessary
Employee	Informs his/her LGU/BHERT of admission
	Travels to Manila Prince Hotel aboard his/her private vehicle or LGU/BHERT vehicle
HSD/HSS Attending physician	Monitors status of patient and submits regular reports to the HSD Head

XIII. ADDITIONAL GUIDELINES FOR LIMITED FACE-TO- FACE CLASSES DURING THE COVID-19 PANDEMIC

A. Screening and Detection Protocols

Students shall accomplish the Health Declaration and Clearance Form daily at the entrance gate of the campus.
In case of adopting the cyclical student shifting model, students shall be cleared by the Health Services after each completion of the off-campus period and prior to coming to school.
Students who develop possible symptoms of COVID-19 or with significant exposure either by travel to or residence in a country/area reporting local transmission of COVID-19 or who had close contact with confirmed COVID-19 case such as providing direct care without proper PPE; staying in the same close environment (workplace, classroom, household, gatherings or area); or traveling together in close proximity (1 meter or 3 feet) in any kind of conveyance from the time clearance was granted and the time he reported for class shall disclose such to the HSD physician before going to his classes for possible changes in the physician’s recommendations.
Students shall provide the Health Services full disclosure of their symptoms as well as travel or exposure history during online or phone interview which may be conducted if there are significant/questionable answers in the HDC.
Students found not fully disclosing their symptoms, travel or exposure history during the filling out of the Health Declaration & Clearance Form or at any given time during consultation or when asked shall be given disciplinary action, following the scheme used for employees.
Temperature shall be taken twice a day, upon time-in and time-out.
Students with temperature 37.5 and above shall not be allowed entry.
Negative RT-PCR test valid for 48-72 hours prior to initial entry shall be required from students and faculty.

B. Containment and Lockdown

If one confirmed case of COVID-19 is detected in a school building, the facility shall be disinfected with an appropriate disinfectant solution (0.5% bleach solution).
The building shall be locked down for 24 hours prior to disinfection to lessen transmission to sanitation personnel. During the disinfection process, all doors and windows shall be opened to maximize ventilation. The building shall only be opened 24 hours after the disinfection process.
Case clustering is defined as two or more confirmed cases from the same area/ facility whether in the same/ different office spaces. The University shall abide by the directives/advice of the LGU/CESU on building closure due to case clustering.

C. Quarantine and Isolation

Students, faculty and staff who develop COVID-19 symptoms while inside the campus shall be transferred immediately to an Isolation Room/Area while waiting to be transported to a health facility or to his/her home.
The Health Services shall notify at once the individual’s family member who shall be requested to transport him/her to a health facility or back to his/her home or to coordinate with the LGU or Barangay Health Emergency Response Team (BHERT) for transport.
COVID-19 confirmed positive asymptomatic or mildly symptomatic employees can request to avail of the Manila Prince Hotel isolation facility (please see Section XII for details).
If a student lives in a dormitory/boarding house and does not have a family member/guardian living nearby, the student shall not be allowed to return to the dormitory/boarding house. The Health Services shall arrange with a health facility while the CEU driver shall transport the student to the health facility (please see section X for details). The Health Services shall monitor the student’s condition and regularly update his/her family, if possible.

D. Policies on Conduct of Extracurricular Activities

There shall be no conduct of any in-person and group-based extracurricular activities such as sports events, musical events, and competitions, among others.
In-person graduation ceremonies are also not allowed until permitted by the IATF, LGU, and CHED.

E. Personal Hygiene Kits

Students, faculty, and staff shall be required to bring their own personal hygiene kits which contain at least the following: ethyl or isopropyl alcohol (70%) or hand sanitizer; cleansing wipes/tissue paper/toilet paper/hand towel; extra face mask, and hand soap.
Faculty-in-charge shall check the personal hygiene kits of students daily before classes.
Staff-in-charge per non-teaching department shall check the personal hygiene kits of his/her co-workers daily before work.

F. Classrooms/Laboratories

Students shall go straight to their assigned rooms upon entering the campus. If students arrive early and their rooms are not yet available, they shall be directed to go to the study hall/cafeteria/communal areas where physical distancing shall still be strictly observed and “No Talking” enforced. They shall not be allowed to loiter.
Faculty and instructors shall have seating plans indicating the assigned seats of students. Students shall not be allowed to sit anywhere and shall stay in the assigned seat throughout the semester.
There shall be a transparent/clear partition between the faculty and the students.
Students shall always wear their face mask and face shield inside the classrooms/laboratories.
Students, faculty and staff shall observe a one-way human traffic system to limit human intersection, contact or interaction.
Students and faculty are prohibited from moving from one room/area to another without proper authority or reason. Mixing between groups shall be avoided.
Classrooms/laboratories/other school facilities as well as equipment used by the students shall be cleaned and disinfected at the end of each school day.

G. Breaktime Period & Food Service

Students and faculty shall not be allowed to leave the campus between classes to take a break or buy food. Each person shall only be permitted one entry and one exit per day.
Students and faculty shall bring packed lunch, snacks and drinks.
Students and faculty shall eat in their assigned seats/desks inside their respective classrooms. “No Talking While Eating Policy” shall be observed.
There shall be staggered break time to lessen the number of occupants in the communal areas.
Physical distancing shall be strictly observed in eating or communal areas.
In addition to physical distancing of at least 1.5 m, there shall also be transparent/clear partitions between eating cubicles.
Students and faculty are allowed in the communal area for 15 minutes or less only.
Students and faculty shall dispose of their food wastes in designated trash bins.
Self-serve food or drink options such as drink stations shall be prohibited.
Individually plated or pre-packaged meals shall be acceptable.
Sharing of food, either brought from home or from the food service shall not be allowed.
A stand-by BMS staff shall be stationed at the communal area to clean tables and chairs between each use.

H. Library Services

Students, faculty, and staff shall wash or sanitize their hands before entering the library facilities.
For purposes of facilitating contact tracing, the names, time-in, and time-out of students, faculty, and staff shall be recorded.
Tables and chairs shall be marked to inform the students, faculty, and staff where to sit and not to sit.
Physical distancing of at least 1.5 m shall strictly be observed inside the library.
Silence or “No Talking Policy” shall strictly be observed inside the library.
If books/journals/library materials are borrowed and brought home or taken outside the library facilities, there shall be a dedicated drop box for their return. These books shall be properly cleaned/ sanitized/ disinfected before they are again included for circulation.
Commonly shared computer units shall be cleaned and disinfected before and after use.
Students, faculty, and staff shall use online library services instead of actually going to the library, thus, they can stay in the library for a maximum of 15 minutes only.
The library staff shall ensure that the time limit for staying in the library is strictly observed.

I. Leaving the Campus

Students, faculty, and staff shall leave the campus immediately after their classes or work.
Students, faculty, and staff can only pass through the designated EXIT gate to leave the campus.

J. Fire and Earthquake Drills

Fire and earthquake drills adherent to health and safety protocols shall be conducted alongside observance of physical distancing and use of PPE.

K. Students with Comorbidities

Students who belong to the most at risk population--obese, with diabetes, hypertension or other cardiovascular conditions, chronic lung problems like Asthma, chronic kidney disease, immunocompromised or on immunosuppressant drugs, pregnant, etc. shall be discouraged from participating in face-to-face classes. Instead, an alternative mode of learning can be provided. Should the concerned student, in consultation with parent / guardian, prefer face-to-face classes, the student shall obtain a medical clearance from his/her public or private healthcare provider.

L. COVID-19 Vaccination

Students, faculty and staff shall be encouraged to avail of COVID-19 vaccination through information dissemination on the benefits of such.